Apostille & International Consierge, Notary Public

Please read below about our Apostille Service

 

 

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Complete Apostille,International, Legalization, Authentication, Certification and Documentation Service

 

 

—— EMERGENCY APOSTILLE SERVICES IS AVAILABLE ON REQUEST ——

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An Apostille (pronounced “ah-po-steel”) is simply the name for a specialized certificate, issued by the State Government. The Apostille is attached to your original Notarized document, to verify it is legitimate and authentic, and therefore it will be accepted internationally.

 

Examples of common Notarized documents requiring authentication are

  • Birth, marriage, and death certificates, power of attorney, notarized letter, statement, or affidavit, divorce decree, diploma, degree transcripts, passport, drivers license copy, adoption dossier, trademarks, corporation documents, etc.

 

The Apostille consists of 10 elements. The Convention requires that all Apostille’s be numbered consecutively, with individual numbers applied to each Apostille issued. The recognized standard Apostille contains a seal and 10 mandatory references: name of country from which the document emanates, name of person signing the document, the capacity in which the person signing the document has acted, in the case of unsigned documents, the name of the authority that has affixed the seal or stamp, place of certification date of certification, the authority issuing the certificate, number of certificate, seal or stamp of authority issuing certificate and signature of authority issuing certificate.

 

  • Under no circumstances should Staples or Pages be detach from Apostille, Legalization, Authenticated  and Certification by State, Federal , Consulates or Embassy’s  to photocopy the Notarized documents to do so could VOID the documents.

 

APOSTILLE HISTORY

1961 many nations joined together to create a simplified method of “legalizing” documents for universal recognition. Members of the conference, referred to as the Hague Convention, adopted a document referred to as an Apostille that would be recognized by all member nations. Since October 15, 1981, the United States has been part of the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents (Only). The Convention provides for the simplified certification of public (including notarized) documents to be used in countries that have joined the convention.  Notarized documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed. Said official must have been designated as competent to issue certifications by “Apostille” (usually in the office of the State Secretary of State of his/her counterpart) as provided for by the 1961 Hague Convention.

 

  • Sending Notarized documents internationally can be a difficult and time consuming process if not done correctly. It is important to entrust your Notarized documents for Apostille or Certification to experienced professionals.
  • We eliminate the headache by acting as your Notarized Document Concierge so that your Notarized documents are processed correctly the first time, therefore eliminating the chance of rejection.
  • Most Apostilles & Certifications are completed in 2 to 3 business days. We also offer same-day Notary & expedited service if requested.

 

The California Secretary of State provides authentication of public official signatures on documents to be used outside the United States of America. The country of destination will always determine whether the authentication is an Apostille or Certification.

Apostilles and Certifications will only certify the authenticity of the signature of the official who signed the document, the capacity in which that official acted, and when appropriate, the identity of the seal or stamp which the document bears.

The Apostille or Certification WILL NOT validate the contents of any document.

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The California Secretary of State will only authenticate signatures on documents issued in the State of

California signed by a notary public or the following public officials and their deputies:

  • County Clerks, Registrar-Recorder
  • Court Administrators of the Superior Court
  • Executive Clerks of the Superior Court
  • Officers whose authority is not limited to any particular county
  • Executive Officers of the Superior Court
  • Judges of the Superior Court
  • Notaries Public
  • State Officials

The most common types of documents that will need an Apostille include (Note: Some documents require a certified copy):

  • Marriage Licenses, Divorce agreements, Divorce Decree
  • Birth Certificates, Marriage Certificates, Death Certificates
  • Single Status to Marry, No record of a Marriage
  • Criminal Record – Criminal Background Check
  • Local Police, Sherriff’s Department, etc…
  • Power of Attorney – General, Special, Finance, Real Estate etc.
  • Notarized copies of Passport, Affidavits, and other documents
  • Papers for Adoption purposes
  • Transcripts (High School, College, University, or any other issuing agency)
  • Diploma, Degree Certificates, Graduation Records
  • Permission to Travel, Consent by Parent(s) to travel with Minor Children

 

An Apostille is also needed for Corporate documents, such as:

  • Articles of Incorporation, Certificate of Incorporation
  • Merger Agreements
  • Authorization letter for Bank, Finance, Office, and related company matters
  • Certificates of Amendment
  • Certificate of Good Standing
  • Power of Attorney
  • Certificate of Incumbency
  • Corporate Resolution
  • Certification of Free Sale
  • Certificate of Origin
  • Certificate of Analysis
  • Corporate Forms
  • Joint Venture Agreements
  • Stock Purchase Agreement in Foreign Companies
  • Business Letter of Invitation

 

 

The following countries below are not members of the Apostille Convention and will require a certification…

Afghanistan, Algeria, Angola, Bahrain, Bangladesh, Benin, Bolivia, Brazil, Burkina Faso, Burma, Burundi, Cambodia, Cameroon, Canada, Chile, China, Congo Republic, Congo Democratic, Ivory Coast, Cuba, Egypt, Eritrea, Ethiopia, Ghana, Guatemala, Guinea, Haiti, Indonesia, Iran, Iraq, Jamaica, Jordan, Kenia, Kuwait, Laos, Labanon, Libya, Macedonia, Madagascar, Malaysia, Mali, Mauritania, Morocco, Mozambique, Myanmar, Nepal, Nicaragua, Niger, Nigeria, Oman, Pakistan, Palestine, Paraguay, Philippines, Qatar, Rwanda, Saudi Arabia, Senegal, Sierra Leone, Singapore, Sri Lanka, Sudan, Syria, Taiwan, Tajikistan, Tanzia, Togo, Thailand, Tunisia, Turkenistan, UAE, Uganda, Vietnam, Yemen, Zambia, Zimbabwe

 

  • Passport
  • Certificate of Non-
  • Impediment or Certificate of Freedom to Marry
  • Court Documents
  • Birth Certificate 
  • Doctors and Dentists Examination or Records
  • Education Diplomas or Degrees
  • Change of Name
  • Confirmation of Marital or Non-Marital Status
  • Apostille Marriage Certificate
  • Divorce Judgment
  • Trust Instrument
  • Membership
  • Articles of Incorporation  of a Corporation
  • Articles of Organization of a Limited Liability Company
  • Minutes of a Corporation
  • Minutes of a Limited Liability Company
  • By-Laws of a Corporation
  • Regulations of a Limited Liability Company
  • Certificate of Accuracy for Translated documents
  • Business Agreements
  • Non-Business Agreements
  • Certificate of Good
  • Standing of a Corporation
  • Certificate of Good Standing of a Limited Liability Company
  •  Statutory Documents

 

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